How to Configure Emails on Outlook to Use POP3

HOW TO CONFIGURE EMAILS ON OUTLOOK TO USE POP3

Open MS Outlook from your start menu. On the menu bar, click ‘File’

Click the “File” tab. In the “Info” section, click the “+ Add Account” button. Select “Manual setup or additional server types.

Select “POP or IMAP”. This helps you to use web-based email account.

In the new tab, add account

• Enter your name and email address.
• Select Account Type from the drop-down menu- select POP3.
• Set Incoming mail server to mail.yourdomainname for instance mail.webcomkenya.com
• Set Outgoing mail server (SMTP) to mail.yourdomainname for instance mail.webcomkenya.com
• Enter your username and password

The difference between POP3 and IMAP setting is that, IMAP saves inbox and sent emails on the server while POP3 saves only the inbox mails on the server

Check the “My outgoing server (SMTP) requires authentication”. Select “Use same settings as my incoming mail server”. This the setting for most email services.

Click the Advanced tab.

• Set Incoming server (POP3) to 995.

Select SSL as the encrypted connection.

• Set Outgoing server (SMTP) to 465.

Select SSL as the encrypted connection.

Click next once you enter your account settings. Outlook will test your settings this ensures that the server is connected to send and receive messages.

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